Administration Assistant

This job was posted on: 
January 17, 2019

We are seeking an enthusiastic and engaging Administration Assistant with strong IT literacy and experience of all Microsoft packages to join our busy team in Malvern.  A successful candidate must have excellent interpersonal skills, be capable of working as part of a team or independently, and have an eye for detail.

This role comprises:

General reception duties

- Answering and directing incoming telephone queries

- General reception duties, including the meeting and hosting of Clients

- Submitting expenses and timesheets

- Document review in accordance with the Quality standard

- Health and safety

- Control of Petty cash and foreign currency

- Opening and distributing incoming mail

- Clerical duties, including printing, scanning, filing, typing, binding, laminating, faxing and shredding

- Maintaining stock levels of stationary and office consumables

- Opening, closing and archiving files

- Booking travel including international flights, hotels, hire cars, and rail  

- Maintaining data on a collaborative working environment

- Opening, closing and re-setting the office.

Training Co-ord

- Coordinate applications and the booking of students onto our training courses

- Send out joining instructions and pre-course material

- Provide day-to-day administrative support to students attending courses

- Collate student feedback forms and manage the process for post-course validation and follow-up with students that have attended

Security & Export

- Control of entry and visitor bookings

- Monitor security controls for the protection of protectively marked assets

- Security checks



- Strong interpersonal skills

- Willingness to learn and integrate within a busy team

- IT literacy

- Experience of all Microsoft packages

- The successful candidate must be eligible to gain a Security Clearance through UKSV.


- Experience within an office environment

- Experience of exports

- Experience in physical, IT security and / or GDPR


- A competitive salary

- A generous leave allowance: 30 days (plus 8 public holidays)

- Company pension

- Annual training allowance

- Unpaid extended leave

- Maternity/Paternity leave

To register your interest, please send your CV

Closing date for this vacancy is Friday 8th February 2019.