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Administration Assistant

This job was posted on: 
June 27, 2019

3SDL is a leading Defence and Security consultancy, working in partnership with UK and international customers to deliver software, cyber, datalinks and integrated information and intelligence solutions. Our expert engineers and operators get the best possible capabilities to the front-line through our innovative managed services and technical project support.

We have a fantastic new job opportunity for Administration Assistant, to join our Lincoln team, with strong IT literacy and experience of all Microsoft packages.  A successful candidate must have excellent interpersonal skills and be capable of working as part of a team and independently.

This role comprises three parts:

General reception duties

Answering and directing incoming telephone queries

General reception duties, including the meeting and hosting of Clients

Submitting expenses and timesheets

Document reviews in accordance with our Quality standard

Health and safety

Control of Petty cash and foreign currency

Opening and distributing incoming post

Printing, scanning, filing, typing, binding, laminating, faxing and shredding

Maintaining stock levels of stationary

Opening, closing and archiving files

Booking travel including international flights, hotels, hire cars, euro tunnels, trains,  

Maintaining data on a collaborative working environment

Opening and closing the office

Training Coordination

Coordinate the applications and booking of students onto 3SDL courses

Send out joining instructions and pre-course material

Preparing meeting rooms for student courses including arranging lunches through a local company and preparing course work

Provide day-to-day administrative support to students attending courses

Collate student feedback forms and manage the process for post-course validation and follow-up with students that have attended courses

Security & Export Control

Control of entry, visitor bookings

Monitoring and maintaining security controls for the protection of government protectively marked assets

Security checks - ensuring that any breach of security is immediately reported.

Logging and monitoring corporate exports

Job Requirements

Essential

Strong interpersonal skills

A willingness to learn, and the ability to attend training events remote from Lincoln

Strong team ethic, and ability to swiftly integrate in a busy team

Ability to work independently and in isolation

IT literacy

Experience of all Microsoft packages

The successful candidate must be eligible to gain a Security Clearance through UKSV.

Desirable

Experience within an office environment

Experience of exports

Experience in physical, IT security and / or data protection

Experience of Information Management

To apply, please send your CV to recruitment@3sdl.com.

Given the limiting criteria surrounding the award of a Security Clearance (SC), unfortunately we can only accept applications from UK nationals – specifically, those with a UK passport.

Interviews will take place on 17th July 2019 in Lincoln